Visitor Tool & Equipment Accountability

State of California
M e m o r a n d u m

Date: October 6, 1997

To: ALL STAFF
From: California Medical Facility, Vacaville 95696-2000
Subject: VISITOR TOOL AND EQUIPMENT ACCOUNTABILITY

To ensure compliance with tool accountability at CMF, the following procedures will be enforced relative to visitors bringing tools or equipment into the institution.

Employees submitting a Gate Clearance Request must identify if the visitor(s) require tools/equipment be brought into the security area. If so, the employee will advise the visitor that a thorough and complete tool inventory must accompany them to the entrance area.

If the visitor requires an escort, the escorting employee will inventory the tools, sign the tool inventory paperwork, and leave the inventory sheet at the front entrance. If an escort is not required, the Front Entrance Office will be responsible for the tool inventory.

Upon departing institutional ground, the escorting employee or the Front Entrance Officer will re-inventory the tools and sign for the accountability of all tools/equipment. Any discrepancy will be immediately reported to the Watch Commander, extension 6515.

Attached is a sample inventory sheet, which can be given to the visitor to assist in completing the inventory.

If you have any questions, please contact Lt. McDonald at extension 6509.

S. KERNAN, Correctional Captain
Central Services

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CMF VISITORS TOOL INVENTORY SHEET

TOOLS	QUANTITY	IN	OUT

I understand that I am responsible for the accountability and for each tool listed. I understand these items are to be under constant observation and control while on institutional grounds. I will immediately notify staff of any missing equipment.

____________________	____________________	____________________
Visitor's Signature	Agency Name	Date
Inventory In:	____________________	____________________
	Employee's Name (print)	Employee's Signature
Inventory Out:	____________________	____________________
	Employee's Name (print)	Employee's Signature